Mehib conditions

UNDER UPLOADING

Procedure

Pursuant to its environmental policy, it plays a key role to perform risk assessment for projects in order to review their environmental and social risks. Accordingly, MEHIB does not support a transaction that has a negative, i.e. adverse environmental impact, or transaction which demonstrably violates fundamental human rights standards or results in significant greenhouse gas emissions. In order to screen these projects at an early stage of financing, MEHIB applies environmental and social risk assessment.

 

Pre-screening – screening and assessment of project whether the transaction falls under the scope of the procedure. Pre-screening is implemented at an early stage of the transaction. During this stage some basic information should be obtained from the exporter.

 

Transactions outside the scope of the procedure – i.e. project period does not exceed 2 years, and exports of goods / services relate to basic agricultural products and military assets (livestock, cereals, etc.) and where risk is not on the exporter – are not classified but indicated with “K” and are exempted from further steps of the environmental and social risk assessment.

 

Screening – all the information provided by the exporter is reviewed during screening. Screening can only be applied to projects with a risk-taking period of more than 2 years and if the value of the transaction exceeds 10 million SDRs, or if the project is on or near sensitive area or sector, or if it can be assumed that the implementation of the project involves potential environmental risk.

 

Classification – the project is classified into two main categories (new project or existing facility) and three environmental and social risk categories (A – sensitive, B – moderate, C – neutral). Further information can be obtained from the exporter if it is required.

 

Three categories of environmental and social classification:

  • Category A: a project is classified as Category A if it has the potential to have significant adverse environmental and/or social impacts, which are diverse, irreversible and/or unprecedented. These impacts may affect an area broader than the sites or facilities subject to physical works. Category A includes projects in sensitive sectors or located in or near sensitive areas.
  • Category B: a project is classified as Category B if its potential environmental and/or social impacts are less adverse than those of Category A projects. Typically, these impacts are few in number, site-specific, irreversible, and mitigation measures are more readily available.
  • Category C: a project is classified as Category C if it has minimal or no potentially adverse environmental and/or social impacts.

 

Result of the classification may vary flexibly (reclassification) on a case by case basis depending on the scope, depth and timing of the necessary information.

 

Information required for environmental and social risk categories:

  • Category A: Environmental and Social Questionnaire, Environmental and Social Impact Assessment (hereinafter referred to as ESIA) and if it is necessary Human Rights Impact Assessment (hereinafter referred to as HRIA)
  • Category B: Environmental and Social Survey Questionnaire (on a case-by-case basis ESIA)
  • Category C: no further information is needed (on a case-by-case basis ESQ)

Assessment – The assessment of the environmental and social impact of the transaction is based on the Questionnaire and all the relevant information and documentation that had been provided previously. In order to be able to perform the appropriate evaluation of projects different kind of information should be obtained depending on the environmental and social category of the project.

In order to evaluate the financing of category A, client must provide the ESIA on environmental impacts and documents on mitigating compensatory measures.

ESIA may be requested on a case-by-case basis for assessing category B projects which has a moderate impact on the environment, but the classification and evaluation of the project will be implemented based on the outcome of the Questionnaire and the consideration of the relevant environmental impacts.

For category C projects, only the result of the evaluation of the Questionnaire and the evaluation of the documents provided will be taken into account as the environmental and social risks of the transaction are negligible. However after evaluating the ESQ additional documents can be requested.

 

Decision – MEHIB mainly take into consideration the information for which the customer is responsible when assessing environmental and social impacts. It is the responsibility of the client to be able to provide the necessary documentation, basic and additional information to MEHIB. In addition, MEHIB may obtain independent information if it is required (e.g. from a funder, other insurer, green organization, etc.).

Based on the outcome of the due diligence, the transaction will be accepted, conditionally accepted or rejected.

 

Monitoring – in case of all project classified as category A, MEHIB requires regular ex post reports and related information to be provided during the involvement in the project to ensure that relevant potential environmental and/or social impacts are addressed according to the information provided by applicants during the environmental and social review. If project monitoring is included as a condition in the contract client should periodically provide a monitoring report on the environmental and social impact as long as the insurer is in risk.

MEHIB should publish national ECA environmental and other related policy statements or principles and procedural guidance relevant to the implementation of the OECD common approaches.

 

For Category A projects MEHIB should disclose publicly project information, including project name, location, description of project (ESIA report, summary) as early as possible during the review process but at least 30 calendar days before a final commitment to grant official support.

 

MEHIB is ready to share information between other entities in case of co-financing or other partnerships.

 

The project sponsor is encouraged by MEHIB to publish information with regards to  the  environmental and social impacts. Information related to the transaction shall not be disclosed by MEHIB in accordance with business secrecy without the consent of the parties. MEHIB considers legal and competition aspects for the protection of business secrets in accordance with the law on publishing environmental information.

 

MEHIB provides information on funded projects (A, B, C) for OECD on a continuous basis, but at least in every six months. MEHIB prepares reports annually (ex post) on A and B categories projects accepted according to the form and content of the OECD common approaches.

 

At least annually, MEHIB ensures the availability to the public – considering the possibilities of national legislation –, all environmental information of categories A and B transactions.

 

In case of category A and B projects, if the provisions of the OECD Common Approaches have been applied, the projects will be reported to the OECD. The OECD annually publishes a summary of these reports on its website. In this manner, this information is made available to the public in an aggregated form. The report can be accessed using the following link: http://www.oecd.org/officialdocuments/publicdisplaydocumentpdf/?cote=tad/ecg(2017)3/final&doclanguage=en

 

MEHIB annually publishes (on its website) the information (project description, technical data, standards, regulatory compliance, etc.) of the accepted environmentally and socially screened projects including categories A, B and C as well.

 

If you have any questions or concerns about the disclosure of environmental data for projects, please contact us at the following e-mail address: csecsei.adam@exim.hu

The OECD recognized that it can promote the coherence between the international environmental, climate change, social and human rights policies of the export credits and their commitments of relevant international agreements and conventions, thereby contributing to the sustainable development and the reduction of adverse environmental impacts through the export credit policy.

 

The OECD Common Approaches was developed and adopted in 2003. It established a set of rules for the environmental risk assessment of officially supported export financing. The document contains common practices for identifying and mitigating the environmental impact of projects. In addition to the impact on the environment, there has been an increasing emphasis on assessing social impacts. The OECD has expanded its existing approach with elements on social impact assessment and finalized it in 2012. In 2016, it has been revised which is the current version in use. The OECD Common Approaches aims to develop procedures for assessing the environmental and social impacts of officially supported export financing, to prevent and mitigate the adverse environmental and social impacts of projects, and to create the overall process of financial risk assessment for a supported project.

 

Hungary is being a full member of the ECG decision-making process. In 2001 the country formally declared that it accepts and will implement the common approaches. Accordingly, the institutions dealing with export credit financing and insuring had to integrate the environmental monitoring system, which is being operated according to the OECD Common Approaches. Hungarian legislations related to MEHIB contain the condition according to which the environmental screening must be carried out.

 

Related Legislation and Regulatory Documents:

  • Government Decree 85/1998. (V. 6.) on the Interest Equalisation System of the Hungarian Export-Import Bank
  • Government Decree 435/2012. (XII. 29.) on Guarantees Assumed by the Hungarian Export-Import Bank with a State Payment Guarantee and on the Conditions and Detailed Regulations of the Replacement and Interest Costs of Foreign Currency and Interest Swap Transactions
  • Government Decree 312/2001. (XII. 28.) on the terms of the insurance of non-marketable risks by the Hungarian Export Credit Insurance Plc. with a government payment guarantee provided from the central budget
  • Act XLII of 1994 on the Hungarian Export-Import Bank PLC and the Hungarian Export Credit Insurance PLC
  • TAD/ECG(2016)3 recommendation of the council on common approaches for officially supported export credits and environmental and social due diligence (the “common approaches”)
  • Government decree 232/2003 on Tied Aid Loans Disbursed by Eximbank

In order to comply with the Act XXV of 2023 on Complaints, Public Interest Disclosure and the Rules for Reporting Abuse (the “Complaints Act”), and with the Act CCXXXVII of 2013 on Credit Institutions and Financial Enterprises, EXIM Hungary (Eximbank Plc. and MEHIB Plc.) encourages the reporting of information about illegal or suspected illegal acts or omissions or other abuses. The whistleblowing system operated by EXIM Hungary aims to provide EXIM Hungary with the opportunity to report violations of the law and of rules that are contrary to the public interest and the interests of EXIM Hungary. EXIM Hungary encourages the good faith reporting of abuse of which the whistleblower becomes aware, but also encourages the reporting of situations where the whistleblower has reason to believe that abuse will occur.

 

The whistleblowing system also aims to ensure that reported whistleblowing is treated fairly and investigated properly, i.e.

  • increase the chances that management will be informed in a timely manner of otherwise hidden threats and abuses, thereby preventing financial, reputational or other losses;
  • create an internal atmosphere in which employees can voice their concerns (even anonymously) without fear of discrimination;
  • reduce the time and resources needed to solve problems;
  • deter employees from unethical actions.

 

What can be reported?

  • an unlawful or suspected unlawful act or omission;
  • other information relating to abuse;
  • information relating to suspected violations of principles specified in the Code of Ethics of EXIM Hungary may be reported; and
  • infringements under Article 116 of the Banking Act.

Who can make a report?

In accordance with the provisions of the „Complaints Act”, from July 25, 2023, the group range of potential whistleblowers is expanded. Who can make a report in the whistleblowing system?

 

  • the employee,
  • an employee whose employment with the Company has been terminated or an employee whose employment with the Company has been initiated,
  • a sole proprietor, a business association, if he/she/it has or has had a contractual relationship with EXIM Hungary or if he/she/it intends to establish a legal or contractual relationship with EXIM Hungary and the procedure for the establishment of such legal or contractual relationship has been initiated,
  • a partner or supplier or a person under their supervision or control who has commenced a procedure for entering into a contractual relationship with EXIM Hungary (or has a contractual relationship with, or has had a contractual relationship with EXIM Hungary),
  • trainees, students and volunteers (even if their employment or contractual relationship with EXIM Hungary has ended).

 

The whistleblowing system process at EXIM Hungary allows whistleblowing with the highest possible confidentiality guarantee. Investigations of whistleblowing reports are the responsibility of the Compliance Directorate, in which the employees of the Directorate act without discrimination or prejudice and all information relating to the report is held confidential. In the process of making a whistleblowing report, the whistleblower is entitled to appropriate protection, including discretion and the assurance that no whistleblower will suffer legal, moral or other consequences, repercussions, or, in more serious cases, harassment or any other form of retaliation or discrimination which may adversely affect him or her in relation to his or her report.

 

Where to report?

The whistleblower may make the report in writing or orally, for which EXIM Hungary provides the following options:

  • to the Compliance Directorate’s whistleblowing e-mail address at Eximbank Plc.: whistleblowing@exim.hu, or to MEHIB Plc.’s whistleblowing e-mail address at whistleblowing@mehib.hu,
  • anonymously via the whistleblowing reporting interface available on EXIM Hungary’s internal intranet system,
  • by leaving a voice message on an answering machine at +36-1-374-9170 (non-stop),
  • by post to the head office address at 1065 Budapest, Nagymező utca 46-48. or to the P.O. Box at 1244 Budapest, Pf. 913. (Eximbank Plc.), 1243 Budapest, Pf. 510. (MEHIB Plc.).

 

Reports made by post must be made in a sealed envelope and marked “To the Compliance Directorate, to be opened by the addressee only”.

 

Investigation of the report

For a thorough assessment and full investigation of the report, it is necessary for the whistleblower to provide the following information (where possible):

  • the first and last name of the whistleblower,
  • the contact details of the whistleblower,
  • the essential data to identify the person (if known) concerned by the report,
  • the department/directorate/person concerned by the report,
  • a description of the fact(s) likely to constitute the incident, including all known relevant information (e.g. where, when, by whom, how, for what purpose, what happened),
  • whether the incident has occurred, is ongoing or is likely to occur in the future,
  • how the whistleblower became aware of the event/situation,
  • whether there are other persons with relevant information or data in relation to the notification;
  • whether the whistleblower has informed others about the matter, if so, when and whom,
  • the estimated amount of damages, if any, incurred in connection with the incident,
  • a declaration by the whistleblower that the notification is made in good faith.

 

EXIM Hungary provides option for anonymous reporting, but draws the attention of the whistleblower to the fact that this makes it more difficult to deal with the report in substance, since contacting the whistleblower and requesting information is significantly more difficult, and in some cases impossible. In the course of the investigation of the report, the Compliance Directorate will maintain contact with the whistleblower to the extent necessary, in the course of which it may invite the whistleblower to clarify the notification or the facts and to provide further information. The Compliance Directorate shall investigate the facts set out in the notification as soon as possible, but not later than thirty days from the date of receiving the report. Exceptions to this limit may be made only in particularly duly justified cases, subject to the authorisation of the Compliance Director, and after informing the whistleblower, but the investigation may not exceed three months.

 

The whistleblower is protected in the context of his or her report or disclosure of information. The identity of the whistleblower and the details of the report will be kept strictly confidential at all stages of the investigation and this information will not be disclosed to anyone other than the investigators of the report. Any processing of personal data will be carried out in accordance with EXIM Hungary’s internal rules and the provisions of the relevant legislation in force at the time (including in particular the GDPR). Detailed rules on data processing are available below.

 

These information rules are available both in Hungarian and English language. The English translation of the these Rules has been prepared with due care. In case of any inconsistency between the present translation and the Hungarian text, the latter shall prevail. In case further information are required in relation with the above written, please do not hesitate to contact EXIM Hungary.

Code of Ethics of EXIM Hungary

EXIM Hungary’s Code of Ethics sets out for the Company and those associated with the Company the values and principles that EXIM Hungary holds important, its commitment to fair and ethical conduct, its rules of behaviour in the conduct of its business, thus strengthening trust in banks and cooperation between members of the banking system and our clients. The Code of Ethics represents the basis of the Company’s values, the general principles to be followed and the guidelines to be followed in the event of breaches of standards. Our Company is committed to protecting our reputation and the trust placed in us through corporate governance. In doing so, we will respect and comply with the rules for the protection of life and limb, health and the environment, and provide a safe and healthy environment for our employees, business partners and others who have dealings with us. The principles, requirements and standards set out in the Code of Ethics are a shared responsibility of all of us and are binding on all persons employed or engaged in an employment relationship with us and our business partners. The Code of Ethics provides guidance that is not a substitute for acting in good faith and with good faith in the interests of the integrity of the Company. It is also intended to provide clear and unambiguous guidelines and expectations for ethical business conduct, employee behaviour and conduct, and to enable awareness of the knowledge and compliance with ethical standards and the whistleblowing system, in the spirit of commitment to sustainability principles.

In addition to the requirements of the applicable laws and internal regulations governing EXIM Hungary’s operations, the Code of Ethics summarises and describes to the Company’s employees the potential ethical and corruption risks associated with EXIM Hungary’s operations, provides support for the detection and prevention of ethical risks and sets out ethical expectations for employees. This includes the fight against and prevention of money laundering and terrorist financing, fraud and corruption, breaches of financial sanctions, and the identification, detection and elimination of situations of conflict of interest. The Code of Ethics also aims to regulate standards of conduct and behaviour, including the gift policy, based on the principles of respect for human rights, fair treatment and non-discrimination.

The full text of EXIM’s Code of Ethics is available on the EXIM Hungary’s Hungarian website. These informations are available both in Hungarian and English language. The English translation has been prepared with due care. In case of any inconsistency between the present translation and the Hungarian text, the latter shall prevail. In case further information are required in relation with the above written, please do not hesitate to contact EXIM Hungary.